Grant Application Process 2017

OER Grant Application

In alignment with the CNM Open Educational Resource Initiative, the purpose of the OER Integrate, Adapt, Create! Program is to support CNM Faculty engaged in expanding the use of OERs in their classes.  Development and selection of proposals is accomplished through a disciplined, objective process conducted by faculty and staff; funding is allocated to support required work; and support is provided by fellow faculty, Libraries and Distance Learning to streamline OER integration, preparation, and adoption.


To support faculty development and integration of quality, open-access materials into CNM courses.

Fundable Projects – Tiers

The following types of projects may be submitted for funding.  

  1. Adopt – where an existing open textbook or course materials is available for adoption and can be integrated into a CNM course without significant revision or additions. Faculty will integrate the newly adopted materials, similar to adopting and integrating any new textbook into an existing CNM course, but without publisher support.
    • Supplementary and ancillary materials not supplied with the textbook may be acquired from other sources and compiled and/or be composed as needed.
  2. Adapt – where a single suitable textbook or course materials is not available to meet the needs of a course, but multiple existing texts or sets of OER materials can be adapted, combined, compiled and integrated into a course, as above, with slight to moderate changes to the original content.
    • Some editing and/or original writing may be required for successful integration.
    • Supplementary and ancillary materials not supplied with the textbook may be acquired from other sources and compiled and/or be composed as needed.
  3. Develop – where suitable texts or existing materials cannot be readily adapted, combined, compiled, and integrated into an existing course, without significant modifications or additions. Faculty may develop a textbook or course materials to meet the needs of a course by:
    • adapting, combining, synthesizing or compiling content from multiple sources to create a cohesive text or set of course materials*
    • adapting or creating necessary supplemental and ancillary materials required for success of the course instructor and students
    • contributing significant original writing as required to introduce, contextualize and connect original source materials


  • developing a master shell that will pair with an already available OER textbook to make it available to DL courses.

*See Appendix A, “Reasons to Adapt an Open Textbook.”



  • Faculty may seek funding to prepare materials during the Spring, Summer, and Fall semesters of 2018 for implementation in Fall 2018.
  • Levels of funding and project timelines are determined by the scope of work necessary to successfully integrate the material(s) into a course.
  • Faculty are responsible for locating and assessing eligible (cc licensed) and suitable materials that support course objectives and student learning needs.
  • Content must be shared at the college level and follow creative commons open online access requirements within one year of adoption to qualify as OER materials.


Successful applicants will be required to:

  • Sign a Grant Agreementas a condition of receiving funds for specified work.
  • Communicate progress to the program managers (Tammy Wolf and/or Jennifer Schaller), via a midterm progress report, and a final project report at the end of the spring semester.
  • Certify that all materials are used lawfully, prior to submission for prepublication work by DL.
  • Teach using the adapted/adopted OER materials during Fall 2018. Course Materials for Fall 2018 must be completed by August 1, 2018.            

Who May Apply

Full or part-time faculty employed at CNM.

Recommended Reading

Applicants are encouraged to read the Faculty OER Toolkit, published by BC Open Campus before moving through the application process.

Eligible and Suitable Materials 

Eligible materials include those materials which can be licensed as OERs by CNM

  • Works in the public domain
  • Creative Commons licensed works available for educational and commercial use
    • CC licenses – excluding NC licenses

Suitable materials include those materials that meet the teaching and learning needs of faculty and students as specified in the criteria for textbook adoption.  

Application Process

One or more calls for grant proposals will go out in the Fall 2017 semester, which will document the application processes and deadlines, as well as any supplemental material.


  • Each applicant must receive their dean’s approval to move forward with a grant proposal
  • The Evaluation Committee will assess each proposal based on a rubric*

*See Appendix B


Successful applicants will be notified and provided with additional information required to proceed with their projects.

Application and Grant Calendar

  • Calls for CNM OER grant applications: opens October 20, 2017
  • Deadline for CNM OER grant applications: November 10, 2017 at 11:59 p.m.
  • Reviewing committee convenes: November 17th, 2017
  • CNM OER Grants results: November 21st, 2017
  • Adaptation work begins in Spring 2018.
  • Progress reports and final reports on OER adoption, adaptation, and development will be due at the middle and end of the Spring 2018 semester
  • OER curriculum will be piloted during Fall 2018
  • Results will be assessed against a baseline at the end of the first term using the materials

Tiers of funding


OER Tier Levels







Course Release


Grant Application Questions

Please answer the following questions, obtain dean approval, and submit the OER Grant Application by November 10, 2017 at 11:59 p.m.

  1. For which category of OER grant are you applying? Explain why adopt, adapt, or create/develop is the best category for your goal.
  2. What is the title and number of the course for which you would like to integrate, adapt, or create OER materials?
  3. What is the frequency with which this course is offered?  Sections/term, terms/year. How often do you teach this course?
  4. Roughly, how many students enroll in the course each year?
  5. What is the total cost of materials (textbooks) each student is required to purchase for this course?
  6. What preliminary research have you done investigating available OER materials?
  7. If creating or adapting texts, explain what gaps are present in the available OER materials, and assess your own ability to create OER that will fill those gaps.
  8. What steps will you take to ensure that each of your course’s outcomes are met through the use of open access materials?
  9. How will you measure and evaluate your project’s impact on your students? How will you assess the impact of your OER use?
  10. What are your technical needs?
  11. Will your project be enhanced by the addition of student-owned devices in the classroom (B.Y.O.D.)?
  12. How do you plan to sustain your project after the OER Grant Project funding has ended?


Faculty Name                                         Faculty Signature                                    Date


Dean Name                                            Dean Signature                                       Date


Appendix A: Reasons to Adapt an Open Textbook

Ten reasons adapting an open textbook might be for you:

  1. Address a particular teaching style or learning style
  2. Adjust for a different grade or course level
  3. Address diversity needs
  4. Meet a cultural, regional, or national preference
  5. Make the material more accessible for people with disabilities
  6. Add material contributed by students or material suggested by students
  7. Translate the material into another language
  8. Correct errors or inaccuracies
  9. Update the book with current information
  10. Add more media or links to other resources


Appendix A contains material from the Faculty OER Toolkit by BCcampus and is used under a CC BY 4.0 International license. Download this book from free from


Appendix B: OER Proposal Evaluation Rubric


Excellent Potential



Strong Potential



Some Potential



Needs Development



Not Applicable





(How many students or course sections will this OER impact)


Required course for degree plan

Required among other options for degree plan


Elective course


Not a required or elective course


Current Progress of OER Project

Ready to begin working with Distance Learning

Drafted text in need of final edit

Outlined text and text from available OERs


Located potential OERs to begin drafting text

Interested in beginning an OER Project


includes materials designed to support teaching and learning

Project includes prompts, quizzes, or practice exercises


Teaching materials are available in another available OER

Department access to available materials


Potential for supporting materials

No plan for supporting materials



Drafted ideas for visual/online enhancements

Detailed examples potential of visual enhancements


Willingness to allow DL to enhance text

Text focused outcome

No desire for online text


Text will be suitable as-is for an indefinite time frame


Text will need revision yearly

Text will need revision each semester

Text will need to be adapted for each instructor



Projects support and facilitate collaboration between faculty

Faculty buy-in is present

Faculty interest is high (based on dept OER adoptions)

Little current OER use or support

No current OER use

CC-BY Creative Commons Application for Grants

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