Editorial and Peer Review

Adopt! Adapt! Create! OER Program Editorial Review Checklist

Download the Editorial Review Checklist-Revised from Library here. 

Peer Review Process

Purpose:

Peer Review ensures that content is complete, correct and properly sequenced.   

  • Content Reviewers examine and comment on document content to help Writing Teams.   
  • Reviewers provide constructive criticism and concrete suggestions for improvement, focusing on completeness, correctness, logical flow, and probable usefulness.   

Reviewers use the content evaluation rubric to assess quality measures 

  • Writing Teams use the commentary to make improvements and corrections.  
  • The DRAFT review cycle may be repeated until the draft is ready to be marked FINAL.  

See the Evaluation Checklist above. 

Measures and factors for quality and completion  

 

Fully Satisfactory and complete (3) 

Significant work to be done in this area (1) 

Template requirements 

Required elements are present 

Template elements missing or incomplete 

Scope and purpose 

the scope and purpose are clearly understood, communicated, and reflected in the content 

Document seems to go beyond or fall short of purpose 

Audience needs 

The content fully meets the information needs of the target audience

Information gaps, unanswered questions 

Accuracy, usefulness of information 

Content is factually  correct and contains all information required for user to complete the process independently. 

Information errors inconsistencies, or omissions. Audience wondering. 

Organization, sense 

Organization of general document, and relation of sections to whole makes logical sense 

Redundancies or circularities potentially confuse information. 

Step-by-step logic 

Sequences of steps are logical with clear beginnings, endings and transition points. 

Steps are out of order or contain gaps.  Process incomplete or prone to error. 

 

If/Then, decision options and consequences are present where needed 

Decision options are absent or unclear.  

 

Types of Documents to review include document profiles, draft process maps, draft outlines, and draft procedures. 

Use Notes 

  • Use the Process Documentation Content Evaluation Rubric above to mark general quality. 
  • Use the “comments” feature in the review panel of Word to express questions or concerns and make suggestions for changes in the document,  
  • Refer to the Technical Writing Guide for information on style 

Document Review Checklist 

  1. Preview the document:  

  • Read and study the work several times through from beginning to end to get a clear sense of the whole, prior to examining parts or commenting on details.  
  • Review drafts in the light of process maps and document profiles. 
  • Avoid focusing on grammar, style, punctuation or other formal details.  
  1. Perform a detailed check of the contents and make comments 

  • Check that template requirements are met  
  • Check against the document profile to ensure that all audience-required content is present.  
  • Check that included content is necessary and accurate. 
  • Thoroughly examine the document with each of the factors in mind.   
  • Insert marginal comments and suggest changes or corrections to the text. 
  • Mark the rubric to reflect your overall impressions after entering comments. 
  1. Respond with constructive criticism 

  • Return the marked-up copy to the writing team within 2-3 days of receipt.  
  • Send a copy of the Rubric to the writing team via email 
  1. Report progress to completion 

  • CC the documentation project director and Editor to report progress when returned to writing team. 
  • Mark the document FINAL DRAFT when all content factors are satisfactory and complete and nothing can be added or taken away from the content which would improve it. 
  • Return the FINAL DRAFT to the Writing Team and cc the Editor to signal that the document is ready for editing.  

 

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